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Safeguarding and

Child Protection

Policy and

Guidelines

 

for clubs, class associations

& recognised training centres

 

 

 

 

 

Updated  December 2016

 

 

 

 

Royal Yachting Association

RYA House, Ensign Way

Hamble, Southampton,

SO31 4YA

 

www.rya.org.uk/go/safeguarding

 

Tel:  023 8060 4100

 
 
 

 

 

 



RYA Safeguarding and Child Protection Policy and Guidelines

 

Contents  

 

 

 

Page

1

Introduction

 

3

PART 1 - POLICY

2

Policy Statements

  • RYA Policy
  • Sample Club/Centre Policy and Procedures

 

 

5

6

PART 2 - PROCEDURES

3

Designated person

 

8

4

Recruitment and Training

 

9

5

Good practice guidelines

  • Culture, minimising risk
  • Additional vulnerability, grooming
  • Bullying and challenging behaviour
  • Responsibilities – staff, volunteers, parents, clubs
  • Changing rooms and showers
  • Organising and hosting events, away events
  • Communication, websites and social media
  • Photography, images and video

 

13

13

14

14

15

15

16

17

18

 

6

Handling concerns, reports or allegations

  • Reporting flow charts

 

19

22

PART 3 - INFORMATION AND SAMPLE DOCUMENTS

7

Useful contacts

 

24

8

Sample Documents

These documents are intended as a useful reference for clubs, class associations and training centres but must be adapted to fit the requirements of the organisation, activity or event and should not be taken as prescriptive

 

 

 

 

1          Application form

26

 

2          Reference request

29

 

3          Self-disclosure form

30

 

4          Good practice guide

31

 

5          Club/Class Code of Conduct

32

 

6          Parental consent form

34

 

7          Safeguarding and Child Protection referral form

37

 

 

Appendices

 

 

A          What is child abuse?

38

 

B          RYA Code of Conduct – Instructors and Trainers

40

 

C         RYA Code of Conduct – Racing Coaches

41

 

 

If you require any of this information in a different language or accessible format, please contact the RYA’s Safeguarding and Equality Manager on 023 8060 4104 or e-mail safeguarding@rya.org.uk  

1       Introduction                                                                                            Revised Dec 2016

 

These guidelines have been produced by the RYA to help your organisation to enable children and vulnerable adults to enjoy the sports of sailing, windsurfing and power boating in all their forms, in a safe environment.  Any section can be copied or adapted to meet the requirements of your organisation.  This document can be downloaded from the RYA’s website, www.rya.org.uk/go/safeguarding

 

Definition of a child

 

The Children Act 1989 defined any person under the age of 18 as a ‘child’.  In this document and in day to day communications the terms ‘children’ and ‘young people’ are both used, recognising that older teenagers may prefer not to be referred to as ‘children’ although they are still children in the eyes of the law.   

 

Safeguarding adults

 

Many of the safeguarding principles in these guidelines also apply to ‘vulnerable adults’ or ‘adults at risk’ (Care Act 2014), but the statutory procedures to be followed in the case of a concern are different.  If your organisation works specifically with adults who have learning disabilities, or who have difficulty communicating, or who rely on others to provide personal care, we recommend that you refer to our separate guidance on Safeguarding Vulnerable Adults which can also be found at www.rya.org.uk/go/safeguarding  

 

RYA requirements

 

RYA Recognised Training Centres (RTCs), including all OnBoard and Team15 clubs and centres, are required to have a formal safeguarding and child protection policy which is checked as part of their annual inspection.  RYA Champion Clubs and Recognised Junior and Youth Class Associations are also required to adopt and maintain a safeguarding and child protection policy.

 

Recommended actions

 

If your club or organisation is not an RTC but your membership includes children and families, and/or the organisation provides training or activities for young people, it is strongly recommended that you adopt a similar policy and some straightforward procedures to put the policy into practice. 

 

There are several good reasons for doing this:

 

 

Your organisation is therefore strongly advised to take the following steps:

 

1.    Adopt a policy statement that defines the organisation’s commitment to providing a safe environment for children.  ‘Child Protection’ can be an emotive term because people associate it with the most serious kinds of child abuse.  ‘Safeguarding’ has become a more common term for promoting children’s welfare, whilst ‘child protection’ tends to refer to actions taken in response to a specific concern or allegation.  In a club context, ‘Welfare Policy’ might be more readily understood and accepted.

 

If you have a training centre attached to a club, the policy should be adopted by the whole club and all members should be aware of it, not just those directly involved in children’s training and activities.  Safeguarding children and young people is everyone’s responsibility (Statutory guidance ‘Working Together to Safeguard Children’).

 

2.    Produce a simple code of practice and procedures governing how the organisation runs.  This should cover:

 

Everyone in the organisation should be aware of the policy and have access to the supporting procedures, and those working with children must be familiar with the procedures.

 

 

You can take as your starting point the basic sample policy on page 6 and add to it the sections of these Guidelines that are relevant to your club, centre or class association.

 

 

 

For information on a Club’s legal liability and duty of care, please go to the Clubs section of the RYA website (you’ll need your club’s login) and select Support, Club Management, Health & Safety, Organising and Managing Events, or click on the link below.

http://www.rya.org.uk/clubs/support/management/healthandsafety/Pages/organisingandmanagingevents.aspx

 

PART 1 - POLICY

 

2       Policy Statements                                                                                                         

 

RYA Safeguarding and Child Protection Policy Statement       Revised Nov 2016

 

As defined by the Children Act 1989, for the purposes of this policy anyone under the age of 18 should be considered as a child.  The policy applies to all RYA employees, contractors and volunteers. 

 

The RYA is committed to safeguarding, from physical, sexual or emotional harm, neglect or bullying, children taking part in its activities.  We recognise that the safety, welfare and needs of the child are paramount and that all children, irrespective of age, disability, race, religion or belief, sex, sexual or gender identity or social status, have a right to protection from discrimination and abuse. 

 

The RYA takes all reasonable steps to ensure that, through appropriate procedures and training, children participating in activities organised by the RYA do so in a safe and enjoyable environment. 

 

We require RYA recognised training centres and encourage affiliated clubs and class associations to adopt and implement similar policies and procedures and provide them with relevant information and support.

 

The RYA actively seeks to:

 

·                     Create a safe and welcoming environment, both on and off the water, where children can have fun and develop their skills and confidence.

·                     Run RYA-organised training and events to the highest possible safety standards.

·                     Treat all children with respect and celebrate their achievements.

 

The RYA:

 

·                     Recognises that safeguarding children is the responsibility of everyone, not just those who work with children.

·                     Carefully recruits and selects all RYA employees, contractors and volunteers in roles involving close contact with children and provides them with appropriate information or training.

·                     Responds swiftly and appropriately to all complaints and concerns about poor practice or suspected or actual child abuse.

·                     Regularly reviews safeguarding procedures and practices in the light of experience or to take account of legislative, social or technological changes.

·                     Communicates changes and shares good practice with training centres, clubs and class associations.

 

This policy will be reviewed by the RYA Safeguarding Steering Group annually and by the RYA Board at least every four years.  

 

The RYA Safeguarding and Equality Manager should be notified of all relevant concerns, allegations or complaints.

Staunton Harold  Safeguarding Policy and Procedures       Revised Dec 2016

 

 

 

 

Policy Statement

 

Staunton Harold Sailability Trust  is committed to safeguarding, from physical, sexual or emotional harm, neglect or bullying, children taking part in its activities.  We recognise that the safety, welfare and needs of the child are paramount and that all children, irrespective of age, disability, race, religion or belief, sex, sexual or gender identity or social status, have a right to protection from discrimination and abuse. 

 

For the purposes of this policy anyone under the age of 18 should be considered as a child.  All members of the Club should be aware of the policy. 

 

Club Welfare Officer

 

The Trust  Welfare Officer is: Nicola Green

 

Staff and Volunteers

 

All Trust staff and volunteers whose role brings them into regular contact with young people will be asked to provide references.  The Trust Welfare Officer and those regularly instructing, coaching or supervising young people will also be asked to apply for an Enhanced Criminal Records Disclosure, with Barred List check if appropriate as guided by the RYA recommendations

 

Good Practice

 

All members of the Trust should follow the good practice guidelines attached as recommended by the RYA and agree to abide by the Trust Code of Conduct  and the RYA Racing Charter contained in the Racing Rules of Sailing. Those working or volunteering with young people should be aware of the guidance on recognising abuse (see RYA Appendix A).

 

Adults are requested not to enter the showers and changing rooms at times when children are changing before or after junior/youth training or racing.  If this is unavoidable it is advised that they are accompanied by another adult.

 

The Trust will seek written consent from the child and their parents/carers before taking photos or video at an event or training session or publishing such images.  Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming.  If the Trust publishes images of children, no identifying information other than names will be included.  Any concerns about inappropriate or intrusive photography or the inappropriate use of images should be reported to the Trust Welfare Officer.

 

 

 

Concerns

 

Anyone who is concerned about a young member’s or participant’s welfare, either outside the sport or within the Trust, should inform the Trust Welfare Officer immediately, in strict confidence.  The Trust Welfare Officer will follow the attached procedures (see RYA Flowcharts 1 and 2).

 

Any member of the Trust failing to comply with the Safeguarding policy and any relevant Codes of Conduct may be subject to disciplinary action under Trust Rules

PART 2 – PROCEDURES

 

3       Designated Person                                                                                   Revised Dec 2016

 

Although everyone has a role to play in ensuring that children are safe, it is recommended that a designated individual has specific responsibility for implementing your policy, and acts as the point of contact to receive information and advice from the RYA.  You could use the term ‘Trust Welfare Officer’, ‘Child Protection Officer’ or ‘Safeguarding Officer’. 

 

In a Training Centre this might be a senior member of staff – ideally not the person in charge but someone who is independent of any disciplinary procedure.

 

In a club it could be a volunteer, ideally someone with relevant knowledge and experience, who is perceived as being approachable and having a child-centred approach.  They don’t need to be an expert – that is the role of Children’s Services* and the Police.  If they haven’t received any previous training, see page 12 for information.

 

The designated person’s role description could include:

 

*  Note  If you are unable to obtain contact details from your local authority’s website or the phone book, the RYA Safeguarding and Equality Manager can provide this information on request.

 

If there is a concern, the designated person would:

 

 

Everyone in the organisation should know who the Welfare Officer is and how to contact them.  A free RYA poster for clubs and training centres to display this information can be downloaded from the RYA website www.rya.org.uk/go/safeguarding  or contact the Safeguarding and Equality Manager (see below).

 

RYA designated person

 

The RYA’s Safeguarding and Equality Manager is Jackie Reid, tel. 023 8060 4104,

e-mail safeguarding@rya.org.uk  

If Jackie Reid is unavailable and the matter is urgent, contact:

England - Jackie Bennetts, RYA Club Support Advisor, tel. 023 8060 4199, e-mail jackie.bennetts@rya.org.uk

Scotland, Wales or Northern Ireland - the relevant Safeguarding Lead (see Section 7 for contact details).

4       Recruitment and training                                                                Revised Dec 2016

 

If a good recruitment policy is adopted, and safeguarding is covered in the organisation’s risk assessment and operating procedures, the opportunity for an individual with poor intent towards children to gain access to the organisation or to abuse a position of trust should be minimised.

 

All applications, whether for paid or voluntary work, should be subject to an appropriate level of scrutiny.  The level of checking you carry out should be proportionate to the role and the level of risk involved and in line with relevant statutory requirements.  The risk is higher if the person will be in regular contact with the same child or children, in sole charge of children with no parents or other adults present, and/or in a role involving authority and trust, such as an instructor or coach. 

 

The organisation should agree a clear policy and apply it fairly and consistently:

 

–     paid staff and/or volunteers (if they have the same level of responsibility and contact, they should be treated in the same way whether they are paid or not)

–     new applicants only or existing volunteers/staff as well (if you are introducing checking for the first time you might want to start with new applicants and then check your existing volunteers or staff in priority order, depending on their role)

–     those with specific responsibilities (eg. instructor, centre principal, child protection/welfare officer, coach, head of cadet section) or anyone who regularly helps with junior/youth activity

 

–     references

–     self-disclosure (normally used at the application stage and followed up by a full Disclosure at the offer stage - only someone whose role fulfils the eligibility criteria for a full Disclosure can be asked to complete a self-disclosure)

–     Enhanced Criminal Records Disclosure (and Barred List check if appropriate) or membership of the Protection of Vulnerable Groups Scheme (Scotland only), if the post is eligible.

 

It is a criminal offence under the Safeguarding Vulnerable Groups Act 2006 for a Barred individual to work in Regulated Activity/Regulated Work, for an organisation to knowingly allow someone who has been Barred to work in Regulated Activity/Regulated Work, and for an organisation to fail to make a referral to the DBS/Disclosure Scotland if they have dismissed someone from Regulated Activity/Regulated Work for harming or posing a risk of harm to a vulnerable person.

 

Are they competent?

 

You are more likely to recruit and retain someone who is well suited to their role, and ensure equality of opportunity, if you:

 

 

Are they safe?

 

If the role involves contact with children, you should at least:

 

 

If the role involves regularly training or supervising children or is a position of trust or authority over children’s welfare and eligible for a Criminal Records check, you are strongly advised to:

 

 

Criminal Records Disclosures (DBS/AccessNI) and                                   Revised Dec 2016

Protection of Vulnerable Groups (PVG) Scheme                                                                                                                                                                      

Organisations affiliated to or recognised by the RYA can access the DBS (previously CRB), Access NI or PVG processes through the RYA which is a registered Umbrella/ Intermediary Body.  The procedure varies according to the home country and legal jurisdiction in which your organisation is located (see below).  The RYA does not make an administrative charge for this service, but a fee is payable to the DBS/AccessNI/ Disclosure Scotland in the case of paid staff.  The service is free for volunteers.  Up to date information is available from the RYA website www.rya.org.uk/go/safeguarding or contact the RYA’s Safeguarding and Equality Manager (see Section 7 for contact details).

 

DBS checks, Access NI checks and the PVG Scheme should only be used in conjunction with the other checks listed above and not relied on in isolation.  A clear Disclosure is not a guarantee that the applicant has never done anything wrong, it only shows whether or not they have been caught. 

 

Although it is not a legal requirement for voluntary sports clubs or private employers to ask their staff or volunteers to apply for Disclosures, it is an offence to allow someone to undertake regulated activity/work if they have been barred from working with the relevant vulnerable group.  There is a risk that determined known offenders who are no longer able to work undetected in the statutory sector may move into the voluntary and sports sectors. If groups from local schools come to your site, a school may request that you check your instructors or volunteers so that they are subject to the same level of scrutiny as the children’s teachers. 

 

England, Wales and Northern Ireland

 

An individual is only eligible to apply for an Enhanced Disclosure, which will disclose their ‘spent’ as well as their ‘unspent’ record, if they will be in a position listed under the exceptions to the Rehabilitation of Offenders Act 1974, ie. one that involves regularly teaching, training, instructing, caring for or supervising persons under 18.  They can only be required to apply for the additional Barred List check if they will be undertaking ‘regulated activity’ with children or vulnerable adults as defined under the Safeguarding Vulnerable Groups Act 2006, amended by the Protection of Freedoms Act 2012.

 

Scotland                                                                                                         Revised Dec 2016

 

If the normal duties of someone in your organisation include ‘regulated work’ with children or protected adults, they are required to apply for membership of the Protection of Vulnerable Groups (PVG) Scheme.  This includes people who applied for an old-style Disclosure in the past.  Once an individual is a member of the Scheme, current and subsequent employers or voluntary organisations can check whether their membership status has changed or any relevant information has been added to their record. 

 

Confidentiality and data storage                                                                       Revised Jan 2012

 

All personal information should be treated as confidential, stored securely and only shared with those who need to see it in the course of their duties or to protect children.  When data is no longer relevant it should be destroyed securely, eg. by shredding.  If your organisation is Notified under the Data Protection Act, you should check that Criminal Records are included in the list of types of data held about your members.

 

RYA recruitment and induction policy                                                      Revised Dec 2016

 

The RYA requires all employees and contractors recruited to posts involving regular contact with children to provide references and to obtain an Enhanced Criminal Records Disclosure, with Barred List check if applicable, or to join the Protection of Vulnerable Groups Scheme (Scotland only) prior to confirmation of appointment.  All RYA Instructors and Racing Coaches sign up to the Codes of Conduct (see Appendices B and C). 

 

The Safeguarding and Child Protection policy statement is contained in the RYA Staff Handbook issued to all new employees. All RYA employees and contractors whose work will involve contact with children are required to familiarise themselves with these Guidelines and to undertake appropriate training and CPD.

 
 

 


Safeguarding Training                                                                                                      Revised Dec 2016

 

Organisations should ensure that all staff or volunteers working with children have undertaken training appropriate to their role.   This may be through formal training, an online course, induction and mentoring and/or continuing professional development.

 

The RYA has a number of Tutors accredited by sportscoach UK to deliver a three-hour basic awareness workshop ‘Safeguarding and Protecting Children’ to RYA clubs and centres in England. Any club or centre interested in running a workshop should contact Jackie Reid on 023 8060 4104.

 

Places at open multi-sport ‘Safeguarding and Protecting Children’ workshops in England can be booked via Sportscoach UK – click on this link: http://www.sportscoachuk.org/workshops/workshop-search

 

For training in Scotland, Wales or Northern Ireland please contact RYA Scotland, RYA Cymru Wales or RYANI – contact details are in Section 7.

 

Some local authorities and Local Safeguarding Children Boards also provide safeguarding awareness training, but this will not be specific to a sports setting.

 

The RYA has developed an online safeguarding awareness course ‘Safe + Fun’ which is available through over 60 RYA Training Centres.  To find a centre, use the ‘Where’s my nearest’ function on the RYA website.  It is a mandatory requirement for those intending to qualify as RYA Instructors, Senior Instructors or Racing Coaches to complete the online course prior to their Instructor or Coach course.  The course is also available to anyone wishing to gain a basic awareness of safeguarding issues, or to refresh their knowledge. 

 

A further online module for Club Welfare Officers is also available.  Contact Jackie Reid, the RYA’s Safeguarding and Equality Manager, safeguarding@rya.org.uk or 023 8060 4104 to enrol.

 

 

 

5       Good practice guidelines                                                                                    

 

Culture                                                                                                                                                            

 

It is important to develop a culture within your organisation where both children and adults feel able to raise concerns, knowing that they will be taken seriously, treated confidentially and will not make the situation worse for themselves or others. 

 

Minimising risk     (see also Good Practice Guide, Sample Document 4)            Revised Dec 2016

 

Plan the work of the organisation and promote good practice to minimise situations where adults are working unobserved or could take advantage of their position of trust.  Good practice protects everyone – children, volunteers and staff.

 

These common sense guidelines should be available to everyone within your organisation:

 

 

You should never:

 

 

It may sometimes be necessary to do things of a personal nature for children, particularly if they are very young or disabled.  These tasks should only be carried out with the full understanding and consent of both the child (where possible) and their parents/carers.  In an emergency situation which requires this type of help, parents/carers should be informed as soon as possible.  In such situations it is important to ensure that any adult present is sensitive to the child and undertakes personal care tasks with the utmost discretion.

 

Additional vulnerability                                                                                        Revised Jan 2016

 

Some children may be more vulnerable to abuse or find it more difficult to express their concerns.  For example:

·         a disabled child who relies on a carer to help them get changed may worry that they won’t be able to sail any more if they report the carer

·         a deaf child may not be able to express themselves or speak confidentially if they need an interpreter

·         a child who has experienced racism may find it difficult to trust an adult from a different ethnic background

·         children with low self-esteem or mental health problems can be more vulnerable to bullying or abuse, as can gay, lesbian, bisexual or transgender young people, or any child who has a characteristic that marks them out in others’ eyes as ‘different’.

 

Grooming                                                                                                                                             Added Dec 2016

 

Grooming is when someone develops a relationship with a child over a period of time to gain their trust for the purposes of sexual abuse or exploitation. Children and young people can be groomed online or face-to-face, by a stranger or by someone they know - for example a family member, friend or professional.  For more information on possible signs of grooming, see https://www.nspcc.org.uk/preventing-abuse/child-abuse-and-neglect/grooming/  Sometimes the perpetrator grooms the entire family, building a relationship with the child’s parents/carers so that they are allowed more access to the child than would normally be the case.

 

Similar behaviour could be used to radicalise young people and recruit them to a religious or political cause.  This is unlikely to happen in a sailing club setting, but under the government’s ‘Prevent’ strategy teachers and others working with young people are receiving training on recognising the warning signs.

 

Bullying                                                                                                            Revised Jan 2015

 

If a child alleges bullying or shows signs of being bullied, this must be investigated.  For a definition of bullying, see Appendix A.  Safeguarding and child protection procedures should include an Anti-Bullying policy.  The RYA’s Anti-bullying policy is available on the website under Racing, Youth and Junior, Information, Policies or click on this link: http://www.rya.org.uk/racing/youthjunior/information/Pages/Policies.aspx

The Child Protection in Sport Unit also publishes a sample Anti-bullying policy and guidance, see https://thecpsu.org.uk/help-advice/topics/anti-bullying/

 

Children and young people could be asked to sign up to the Club Code of Conduct (see Sample Document 5) or to agree their own Code as a group.

 

Managing challenging behaviour                                                                     Revised Jan 2015

 

Guidance for instructors and coaches on handling young people who display challenging behaviour is available as a download from the RYA website www.rya.org.uk/go/safeguarding , under RYA Safeguarding and Child Protection Guidelines.

 

 

Responsibilities of staff and volunteers

 

Make sure your staff or volunteers are given clear roles and responsibilities, are aware of your organisation’s safeguarding policy and procedures and are issued with guidelines on:

 

RYA Coaches and Instructors are expected to comply with the RYA Codes and Conduct (see Appendices B and C).  

 

Parental responsibility and club liability                                                      Revised Jan 2015

 

Parents play an essential part in their children’s participation, but occasionally their desire to see their child achieve success can put the child under too much pressure or give rise to friction between families or interference in coaching.  Clubs and class associations may wish to consider adopting a Code of Conduct (see Sample Document 5) that can be signed up to by everyone involved, whether they are participants, parents, staff or volunteers, so that everyone is aware of their responsibilities towards each other and appropriate action can be taken if anyone’s behaviour fails to meet the expectations set out in the Code.

 

Although clubs have a duty of care to their members, and particularly to young people who cannot take full responsibility for their own safety, parents must be responsible for their children’s welfare and behaviour, or designate another adult to take that responsibility, outside formal club-organised activities. 

 

When children are attending an organised training or coaching session or activity, the organisers have a duty of care for their safety and welfare at all times.  If the club/class/centre requires a parent (or designated responsible adult) to be on site, it must be made clear at what point responsibility transfers from the instructor, coach or organiser to the parent.

 

For information on a Club’s legal liability and duty of care, please go to the Clubs section of the RYA website (you’ll need your club’s login) and select Support, Club Management, Health & Safety, Organising and Managing Events, or click on the link below.

http://www.rya.org.uk/clubs/support/management/healthandsafety/Pages/organisingandmanagingevents.aspx

 

Changing rooms and showers                                                                       Revised Jan 2012

 

Shower areas should, where possible, be designed to allow both adults and children to shower and dress in reasonable privacy.  As a minimum there should be separate male and female changing rooms and, if relevant, unisex disabled changing.  If there is an opportunity to redevelop or refurbish changing facilities, clubs/centres should endeavour to provide some family changing areas similar to those provided at public swimming pools. 

 

It is preferable for adults to stay away from the changing rooms while there are children there.  If this is unavoidable because adults are sailing at the same times, or the site is open to the public, it is better if one adult is not alone.  Parents should be made aware that adult club members and/or members of the public may be in the changing rooms. 

 

Bullying can be an issue in changing rooms and showers (see Bullying on page 14). 

 

If it is essential, in an emergency situation, for a male to enter a female changing area or vice versa, it is advised that they are accompanied by another adult of the opposite sex.

 

First aid and medical treatment                                                                                             Revised Dec 2016

 

First aid, provided by an appropriately trained and qualified person, is part of an organisation’s normal duty of care. Obtain consent if medication or medical treatment is required in the absence of the parent/carer (see Sample Document 6). 

 

Organising and hosting events                                                                                              Revised Feb 2008

 

When hosting an open junior or youth event at your club, liaise with the relevant class association to ensure that all involved in the organisation of the event are operating to similar policies.  It should be made clear to all young competitors and their parents that there is someone responsible for their welfare who can be contacted if they have any concerns. 

 

A free poster for you to display at your event, giving the contact details of the event welfare officer, can be downloaded from www.rya.org.uk/go/safeguarding or contact the RYA Safeguarding and Equality Manager, e-mail safeguarding@rya.org.uk , tel. 023 8060 4104.

 

The RYA Racing Department, in conjunction with the recognised junior and youth classes, has developed guidelines covering all aspects of running a major junior or youth event and these are available to clubs and class associations on request.  RYA organised events will be run under these guidelines.  The Child Protection in Sport Unit also publishes a comprehensive guide ‘Safe Sports Events’ (see Section 7 for contact details).

 

Away events                                                                                                                                             Revised Dec 2005

 

It is essential that those accompanying young people to away events or training camps, and the competitors themselves, have a clear understanding of their responsibilities and the conduct expected of them. 

 

The RYA Racing Department has Sailor Supervision Guidelines and other detailed policies for the RYA junior and youth squad programmes.  These are available on the RYA website, see Racing, Youth and Junior, Information, Policies, or click on www.rya.org.uk/racing/youthjunior/information/Pages/Policies.aspx  They may be a useful reference for events organised by bodies other than the RYA but should not be taken as prescriptive. 

 

Communicating with young people                                                             Revised Jan 2015

 

The world of the internet, social media and apps is constantly and rapidly evolving and it is hard to keep up to date, but it is important for parents and for anyone working with young people to develop some understanding of how they use technology, the risks involved and how to keep them safe.  Suggested sources of information, mainly intended for parents but useful for anyone, are:  www.nspcc.org.uk/shareaware    

www.net-aware.org.uk            www.internetmatters.org             www.getsafeonline.org

 

Club websites and social media                                                                                      

 

When promoting your club and encouraging your members to interact online, there are a few issues to bear in mind in relation to children and young people:

 

Coaches and Instructors

 

When working with children and young people you are advised to:

When using social media, it is recommended that you:

 

Coaches on the RYA’s Youth and Junior squad programmes are expected to comply with the RYA Youth Racing Communications Policy.

 

Parents

Organisations are responsible for the content published on their sites, but parents must accept responsibility for their children’s access to and use of computers, tablets and smartphones.  See the links at the top of this page for guidance.

 

Children and young people

Unfortunately online communication and texting can often be used as a means of bullying.  ‘Cyberbullying’ should be treated in the same way as any other form of bullying. 

www.thinkuknow.co.uk provides guidance for children and young people in different age groups.

 

Photography, images and video                                                                  Revised Dec 2005

 

Publishing articles, photos and videos in club newsletters, on websites, in local newspapers etc is an excellent way of recognising young people’s achievements and of promoting your organisation and the sport as a whole.  However it is important to minimise the risk of anyone using images of children in an inappropriate way.  Digital technology makes it easy to take, store, send, manipulate and publish images.

 

There are two key principles to bear in mind:

 

Before taking photos or video, obtain written consent from the child and their parents/carers for their images to be taken and used

 

 

When publishing images, make sure they are appropriate and that you do not include any information that might enable someone to contact the child

 

 

Most sailing activity takes place in areas that are open to the public and it is therefore not possible to control all photography, but any concerns about inappropriate or intrusive photography, or about the inappropriate use of images, should be reported to the organisation’s child protection/welfare officer and treated in the same way as any other child protection concern.  Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming.

 

The use of cameras or smart phones/tablets in changing areas should not be permitted in any circumstances.  Such use by young people should be regarded as a form of bullying.

 

6       Handling concerns, reports or allegations                                 Revised Jan 2015

 

This section is primarily for the organisation’s designated Welfare Officer, but everyone should be aware of the procedures to follow if there are concerns (see flowcharts below).

 

A complaint, concern or allegation may come from a number of sources: the child, their parents, someone else within your organisation.  It may involve the behaviour of one of your volunteers or employees, or something that has happened to the child outside the sport, perhaps at home or at school.  Children may confide in adults they trust, in a place where they feel at ease.

 

An allegation may range from mild verbal bullying to physical or sexual abuse.  If you are concerned that a child may be being abused, it is NOT your responsibility to investigate further BUT it is your responsibility to act on your concerns and report them to the appropriate statutory authorities.  For guidance on recognising abuse, see Appendix A.

 

Handling an allegation from a child     

                                                           

Always:

 

Never:

 

You may be upset about what the child has said or you may worry about the consequences of your actions.  Sometimes people worry about children being removed from their families as a result of abuse, but in reality this rarely happens.  However, one thing is certain – you cannot ignore it.

 

Recording and handling information                                                             Revised Jan 2015

 

If you suspect that a child may have been the subject of any form of physical, emotional or sexual abuse or neglect, the allegation must be referred as soon as possible to Children’s Social Care or the Police who have trained experts to handle such cases.  Do not start asking leading questions which may jeopardise any formal investigation. 

 

A leading question is where you suggest an answer or provide options that only need a ‘yes’ or ‘no’ answer, instead of allowing the child to explain things in their own words.  An example would be asking ‘did X hit you?’ instead of ‘how did you get that bruise?’.  Use open questions such as ‘what happened next?’.  Only ask questions to confirm that you need to refer the matter to someone else.   Listen to and keep a record of anything the child tells you or that you have observed and pass the information on to the statutory authorities (see Sample Document 7 for Referral Form). 

 

All information must be treated as confidential and only shared with those who need to know.  If the allegation or suspicion concerns someone within your club or centre, only the child’s parents/carers, the person in charge of the organisation (unless they are the subject of the allegation), the relevant authorities and the RYA Safeguarding and Equality Manager should be informed.  If the alleged abuse took place outside the sport, the Police or Children’s Social Care will decide who else needs to be informed, including the child’s parents/carers.  It should not be discussed by anyone within the organisation other than the person who received or initiated the allegation and, if different, the person in charge.

 

Confidential information must be stored securely.  It is recommended that it should be retained for at least 3 years and destroyed by secure means, eg. by shredding or burning.

 

Procedures                                                                                                              Revised Feb 2013

 

It is essential to have clear and agreed procedures to follow.  These include: 

 

The RYA’s information sheet on the Expulsion of Members on the website in the Club Zone (you will need your club’s login) under Support, Your People, Members, includes the key elements of a fair hearing.

 

Statutory Authorities                                                                                               Added Jan 2012

 

If your club or centre is contacted by the Police or Children’s Services concerning information received or a complaint made by or about a member, volunteer or employee, you are advised to contact the RYA Safeguarding and Equality Manager as soon as possible for guidance and support.  Co-operate fully with official requests for factual information, but do not express any personal opinions on the person’s conduct. 

 

Handling the media                                                                                               Revised Dec 2005

 

If there is an incident at your premises which attracts media interest, or if you are contacted by the media with an allegation concerning one of your members or employees, do not give any response until you have had an opportunity to check the facts and seek advice.  You may wish to contact the RYA’s Communications department on 023 8060 4215 for professional advice on handling the media.

 

Historical allegations                                                                                                                          Added Dec 2016

 

If someone raises a child protection concern relating to incidents that took place some time ago, follow the same procedure as you would for a new concern, even if the person about whom the allegation is being made is no longer active within your organisation.  If the concern appears to relate to a criminal offence, encourage the individual to contact the Police on 101.

 

Reference to the Disclosure and Barring Service or                                Revised Feb 2013

Disclosure Scotland 

 

The Disclosure and Barring Service (DBS) maintains the lists of people barred from working with children or with vulnerable adults in England and Wales and in Northern Ireland.  Disclosure Scotland fulfils this function in Scotland.  If your organisation permanently dismisses or removes someone from regulated activity/work, or would have dismissed them if they had not resigned, because they have harmed a child or vulnerable adult or placed them at risk of harm, you have a duty to refer them to the DBS or Disclosure Scotland, as appropriate.  It is a criminal offence not to make such a referral.  For guidance on the grounds and process for making a referral, see the relevant website (see Section 7 Useful Contacts) or contact the RYA Safeguarding and Equality Manager.

Reporting Procedures                                                                                             Revised Jan 2015

 

If you are uncertain what to do at any stage, contact the RYA’s Safeguarding and Equality Manager on 023 8060 4104 or the NSPCC free 24-hour helpline 0808 800 5000.

 

Details of Children’s Social Care departments and emergency duty teams are listed on local authority websites and in local phone books.  If you are unable to find the appropriate contact number, call the RYA’s Safeguarding and Equality Manager or, if a child is at immediate risk, the Police.

 

Flowchart 1
 
 



Flowchart 2

 
 

PART 3 – INFORMATION AND SAMPLE DOCUMENTS

 


7       Useful Contacts                                                                                                            Revised Dec 2016

 

 

NSPCC 24 hour free helpline

0808 800 5000

E-mail:  help@nspcc.org.uk

Website: www.nspcc.org.uk

 

Children 1st (Scotland) free helpline (9.00 am – 9.00 pm Mon – Fri)

08000 28 22 33

Website: www.children1st.org.uk

 

Childline 24 hour free helpline

0800 1111

Website: www.childline.org.uk

 

 

Social Care Services

Your local phone book or the website for your County Council or unitary local authority will list numbers for the Children and Families Services, generally with separate numbers for Children’s Social Care and for the Emergency Duty Team (out of hours service).

 

 

Royal Yachting Association

Jackie Reid, Safeguarding and Equality Manager

RYA House, Ensign Way

Hamble

Southampton

SO31 4YA

Tel:  023 8060 4104

E-mail: safeguarding@rya.org.uk

Website: www.rya.org.uk/go/safeguarding

 

RYA Cymru Wales

Samantha Healy, South Wales Club Development Officer

Tel: 01248 670738   Mob: 07824 990694

E-mail: samantha.healy@ryacymruwales.org.uk

Website:  www.ryacymruwales.org.uk

 

RYA Scotland

Liza Linton, Development Manager

Tel: 0131 317 7388   Mob:  07770 604234

E-mail: liza.linton@ryascotland.org.uk

Website:  www.ryascotland.org.uk

 

RYA Northern Ireland

Mary Farrell, Development Officer

Tel: 028 9038 3875

E-mail: ryani@rya.org.uk  

Website: www.ryani.org.uk

 

Child Protection in Sport Unit (CPSU)

 

England

Tel:  0116 366 5590

E-mail: cpsu@nspcc.org.uk

Website: www.thecpsu.org.uk

 

Wales

Tel: 0116 366 5590

E-mail: cpsuwales@nspcc.org.uk

 

Northern Ireland

Tel: 028 9035 1135

E-mail: cpsu@nspcc.org.uk

 

Scotland (Children 1st Safeguarding in Sport)

Tel: 0141 419 1156

E-mail:  safeguardinginsport@children1st.org.uk

Website: www.safeguardinginsport.org.uk

 

 

Disclosure and Barring Service (DBS - formerly CRB) – RYA is Registered Body

Website: https://www.gov.uk/government/organisations/disclosure-and-barring-service

 

Volunteer Scotland Disclosure Services – RYA is Enrolled Body

Website: www.volunteerscotland.net/disclosure-services

Disclosure Scotland (for referrals)

Website: www.disclosurescotland.co.uk

 

AccessNI – RYA is Registered Body

Website: www.nidirect.gov.uk/accessni

 

 

 

sportscoach UK – provide Safeguarding and Protecting Children training

Website: www.sportscoachuk.org

 

 

 

 

8         Sample Documents

 

These documents are intended as a useful reference for clubs, class associations and training centres but must be adapted to fit the requirements of the organisation, activity or event and should not be taken as prescriptive.

 

 

Sample Document 1 – Application form                                                          Revised Dec 2016

 

To be adapted for voluntary role or paid employment

 

Application for the post/role of (job/role title)

 

When completed this form should be returned, marked 'Private and Confidential', to:

 

 

The closing date for applications is:

 

Personal details

Title:                Surname:

Other names in full:

 

Contact details

Address:

 

 

Home phone:

Work phone:                                 

(state if you do not wish to be contacted at work)

Mobile:

E-mail:

 

Training and Qualifications

Academic and/or vocational qualifications

 

 

 

 

RYA or other qualifications relevant to the role

 

 

 

 

Do you hold a valid UK driving licence?  YES / NO

 

Summary of past experience

 

Please state the name of organisation, position held, dates and a brief description of responsibilities and duties (continue on separate sheet if required)

 

 

 

 

 

 

Please state how you think your skills and experience match the requirements of this role and give your reasons for applying.

 

 

 

 

 

 

 

 

 

 

Other relevant information

eg. recreational interests, hobbies, voluntary or community work

 

 

 

 

 

Criminal record

Having a criminal record will not necessarily bar you from working with us.  This will depend on the position applied for and the nature of your offence.  If you are applying for a position involving regular contact with children or vulnerable adults you will be required, at the offer stage, to apply for an Enhanced Criminal Records Disclosure, with Barred List check if relevant (in Scotland: membership of the Protection of Vulnerable Groups Scheme).

 

Do you have any convictions, cautions, reprimands or final warnings that are not ‘protected’ as defined by the Rehabilitations of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)?     YES / NO

 

If yes, give brief details

 

Is there any reason why you are unable to work in Regulated Activity (in Scotland: Regulated Work) with children or adults?      YES / NO

 

References

Please give names and addresses of two people who can be asked to provide a reference.  At least one should have first-hand knowledge of your previous work with children.  References from relatives will not be accepted.  Please indicate if you do not want us to contact any of your referees before interview or before an offer of employment.

 

Referee 1

Name

Address

E-mail address

Phone number

Capacity in which known to you

 

Referee 2

Name

Address

E-mail address

Phone number

Capacity in which known to you

 

Declaration

 

Data Protection Act  In order to recruit to this post [insert name of organisation]  will (within the terms of the Data Protection Act 1998) process personal information given in connection with this application.  Information relating to the successful applicant will form part of personnel records.  No other use will be made of information about applicants.

 

Consent  I consent to the processing of personal information in the way described.

Declaration  I declare that to the best of my knowledge the information given on this form is correct and understand that misleading statements or deliberate omission may be sufficient grounds for cancelling any appointment arising from this application.

 

Signature

 

Date

Sample Document 2 – Reference request                                                     Revised Jan 2015

 

CONFIDENTIAL

 

(Name)  ............................................................................................ has expressed an interest

in working with (organisation) ........................................................................... in the role of

............................................................................................, and has given your name as a referee.  This role involves substantial access to children.  As an organisation committed to the protection and welfare of children, we are anxious to know if there are any reasons to be concerned about this applicant being in regular contact with children or young people.

 

If you agree to complete this reference, any information will be treated with due confidentiality and in accordance with relevant legislation and guidance and will only be shared with the person conducting the assessment of the applicant’s suitability, should they be offered the role.  We would appreciate you being candid, open and honest in your evaluation of this person.

 

1.         How long have you known this person? .............................................................................

2.         In what capacity? ...............................................................................................................

3.         What attributes does this person have which would make them suitable for this role?

            ............................................................................................................................................

            ............................................................................................................................................

            ............................................................................................................................................

 

4.         Please rate this person on the following (please tick one box for each question)

 

 

Poor

Average

Good

Very good

Excellent

Responsibility

 

 

 

 

 

Maturity

 

 

 

 

 

Self-motivation

 

 

 

 

 

Motivation of others

 

 

 

 

 

Commitment

 

 

 

 

 

Energy

 

 

 

 

 

Trustworthiness

 

 

 

 

 

Reliability

 

 

 

 

 

 

5.         Do you have any reason at all to be concerned about this applicant being in regular contact with children or young people?         YES / NO

 

 

            If you answer ‘Yes’ we will contact you in confidence.

 

 

Name: (please print)  .............................................................. Tel. No: .........................................

 

Signed: ..................................................................................   Date: ............................................

 

Please return this form, marked ‘Confidential’ to: ...........................................................................

.........................................................................................................................................................

Sample Document 3 – Self-disclosure form                                              Revised Jan 2015

 

Self-disclosure form for applicants for posts involving

regular contact with children and/or vulnerable adults

 

(Organisation name) ................................................................... is committed to safeguarding children from physical, sexual and emotional harm.  As part of our Safeguarding policy, we require applicants for posts involving frequent or regular contact with children to complete this self-disclosure form.  Having a criminal record will not necessarily bar you from working with us.  This will depend on the nature of the position and the circumstances and background of your offences.

 

All information will be treated as confidential and managed in accordance with data protection legislation and guidance.  You have a right of access to information held about you under the Data Protection Act 1998.

 

Name    …………………………………………………………………………………………..

 

1.      Do you have any convictions, cautions, reprimands or final warnings that are not ‘protected’ as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)?    YES / NO

         If yes, please supply details.

 

 

 

2.      Have you ever been known to any Children Services Department or the Police as being an actual or potential risk to children?   YES / NO           

If yes, please supply details.

 

 

3.      Have you ever been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children?  YES / NO

If yes, please supply details.

 

 

Declaration 

I declare that to the best of my knowledge the information given above is correct and understand that any misleading statements or deliberate omission may be sufficient grounds for disciplinary action and/or the withdrawal of my appointment. 

 

I understand that I may be asked to provide a Criminal Records Disclosure and consent to do so if required.  I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people.

 

I understand that the information contained in this form and in the Disclosure, or relating to subsequent concerns about my behaviour, may be shared with regulatory bodies and/or other persons or organisations, in circumstances where this is considered necessary to safeguard children. 

 

Signed: …………………………………………………………..   Date: ……………………………

Note: if the applicant is aged under 18, this form should be counter-signed by a parent or guardian

Sample Document 4                                                                                                                   Revised Dec 2016

 

Handout for Instructors, Coaches and Volunteers –

Good Practice Guide

 

This guide only covers the essential points of good practice when working with children and young people.  You should also read the organisation’s Child Protection Policy and Procedures which are available for reference at all times.

 

 

 

 

 

 

 

 

 

You should never:

 

 

 

 

 

 

 

It may sometimes be necessary to do things of a personal nature for children, particularly if they are very young or disabled.  These tasks should only be carried out with the full understanding and consent of the child (where possible) and their parents/carers.  In an emergency situation which requires this type of help, parents should be fully informed.  In such situations it is important to ensure that any adult present is sensitive to the child and undertakes personal care tasks with the utmost discretion.

Added Jan 2012

 

Sample Document 5 – Club/Class Association Code of Conduct                  

 

 

It is the policy of XXX club/class association that all participants, coaches, instructors, officials, parents and volunteers show respect and understanding for each other, treat everyone equally within the context of the sport and conduct themselves in a way that reflects the principles of the club/class.  The aim is for all participants to enjoy their sport and to improve performance.

 

Abusive language, swearing, intimidation, aggressive behaviour or lack of respect for others and their property will not be tolerated and may lead to disciplinary action.

 

Participants - young sailors, windsurfers and powerboaters

 

·         Listen to and accept what you are asked to do to improve your performance and keep you safe

·         Respect other participants, coaches, instructors, officials and volunteers

·         Abide by the rules and play fairly

·         Do your best at all times

·         Never bully others either in person, by phone, by text or online

·         Take care of all property belonging to other participants, the club/class or its members

 

Parents

 

·         Support your child’s involvement and help them enjoy their sport

·         Help your child to recognise good performance, not just results

·         Never force your child to take part in sport

·         Never punish or belittle a child for losing or making mistakes

·         Encourage and guide your child to accept responsibility for their own conduct and performance

·         Respect and support the coach

·         Accept officials’ judgements and recognise good performance by all participants

·         Use established procedures where there is a genuine concern or dispute

·         Inform the club or event organisers of relevant medical information

·         Ensure that your child wears suitable clothing and has appropriate food and drink

·         Provide contact details and be available when required

·         Take responsibility for your child’s safety and conduct in and around the clubhouse/event venue

 

 

 

 

…/over

Coaches, Instructors, Officials and Volunteers

 

·         Consider the welfare and safety of participants before the development of performance

·         Encourage participants to value their performance and not just results

·         Promote fair play and never condone cheating

·         Ensure that all activities are appropriate to the age, ability and experience of those taking part

·         Build relationships based on mutual trust and respect

·         Work in an open environment

·         Avoid unnecessary physical contact with young people

·         Be an excellent role model and display consistently high standards of behaviour and appearance

·         Do not drink alcohol or smoke when working directly with young people

·         Communicate clearly with parents and participants

·         Be aware of any relevant medical information

·         Follow RYA and club/class guidelines and policies

·         Holders of RYA Instructor and Coach qualifications must also comply with the RYA Code of Conduct

·         Holders of RYA Race Official appointments must also comply with the RYA Race Officials Code of Conduct.

 

 

If you are concerned that someone is not following the Code of Conduct, you should inform your Club/Class Welfare Officer or the person in charge of the activity.

Sample Document 6 – Parental Consent form                                  Revised Jan 2012

 

Note: this multi-purpose form may need adapting and is suggested for use in conjunction with the relevant Conditions of participation or entry and Conditions of use of photography or video.

 

Parental Consent form (for participants under 18 years)

Please complete all sections in Block Capitals

 

Participant’s details

 

First name

 

Surname/family name

Home Address

 

 

 

 

 

 

Date of birth

 

Age

 

Parent/guardian/person with legal responsibility

 

First name

 

Surname/family name

Relationship to child

 

 

Home Number

 

 

Mobile Number

 

 

 

Alternative Emergency Contact:

 

First name

 

Surname/family name

Relationship to child

 

 

Contact number during sessions

 

 

 

Medical information

It is your responsibility to make known any disability/medical condition that may affect your child during the activity, and any medication that they may require.  This information will be shared with those responsible for supervising the activity.

 

Has your child ever suffered from any of the following conditions:

Asthma/bronchitis, heart condition, fits, fainting or blackouts, severe headaches, diabetes?  YES / NO


If YES please provide details, including any specific medical advice to be followed in an emergency:

 

 

 

 

 

Is your child currently taking any medication?                                                             YES / NO

 

If YES please specify:

 

When did your child last have a tetanus vaccination?                                                 Year: 

 

 

Is your child currently suffering/recovering from any injuries which may

affect their sailing?                                                                                                      YES / NO

 

If YES please provide details:

 

 

 

Is your child vegetarian?                                                                                             YES / NO

 

Does your child have any food allergies?                                                                   YES / NO

 

If YES please provide details:

 

 

Does your child have a disability, learning difficulty or medical condition which

may affect their learning (ability to participate in practical or theoretical sessions)?  YES / NO

 

If YES please provide details:

 

 

 

 

Declaration of parent or person with legal responsibility

 

I the parent/guardian of  ……………………………………….…………………….. hereby acknowledge that I have read the attached conditions of participation and that I fully understand them.  I have explained them to my child, who understands and agrees to abide by them.

 

Medical consent

 

I give permission to the organisers of activities during the period ...................................... (dates of event) to administer any relevant treatment or medication to the above-named participant when or if necessary.

 

In an emergency situation I authorise the organisers to take my child to hospital and give my full permission for any treatment required to be carried out in accordance with the hospital’s diagnosis.  I understand that I shall be notified, as soon as possible, of the hospital visit and any treatment given by the hospital.

 

Consent for use of images

 

I grant to the organisers without payment the right in perpetuity to make, use and show any motion pictures, still pictures and live, taped or filmed television of or relating to the event.

I have read and understood the Conditions of Use attached. 

I agree to notify the organisation of any relevant changes in my child’s circumstances.

I confirm that my child is not under a court order.

 

 

Signed:  (participant) ………………………………………………………………………………………..

 

 

Signed:  (parent/guardian)………………………………………………………..…………………………   

 

 

Name:    (please print) ………………………………….................................  Date: …………………..

 

 

Note: Club/Centre to attach relevant Conditions of participation or entry and Conditions of use of photography or video
Sample Training Session Booking Conditions

 

Training sessions will be delivered by (Name of Centre) in accordance with RYA training centre guidance, and staffed by appropriately qualified and experienced RYA instructors.

 

1.    (Name of Centre) reserves the right, at all times, to cancel bookings at our discretion.

2.    All participants MUST be between the ages 8 and 16, wear the buoyancy aid provided and be confident in the water.

3.    All children must be accompanied by a parent or guardian at the beginning and end of the session.  Parents or guardians must also be contactable (for example by mobile phone) for the duration of the session.

4.    Neither (Name of Centre) nor any of its employees or agents shall be liable in any way whatsoever in respect of loss or damage to property.

5.    (Name of Centre) must be informed, at the time of booking, of any medical condition affecting the participant, or of any medication taken by the participant that could affect their taking part in the above sailing session, e.g. asthma, epilepsy, heart conditions.  (Name of Centre) reserves the right to refuse any booking on medical grounds.

6.    All bookings are accepted on the understanding that any instructions or directions given by any member of the centre’s staff are to be observed.  Participants are asked to respect the equipment provided; compensation will be sought from anyone deliberately causing damage to equipment.

7.    (Name of Centre) reserves the right at all times to refuse or restrict the use of facilities.  The right is also reserved to evict anyone who refuses to comply with the conditions as stipulated, or who behaves inappropriately or, in any way, causes damage or annoyance to any other persons.

8.    Participants are to wear suitable clothing and footwear when going on a boat.  Suitable footwear means flat soft soled shoes or trainers.  Please bring a change of clothing as sailing can be wet.

9.    If any injuries are sustained or damage to valuables occurs, participants are to notify the centre’s staff immediately.

 

Sample Conditions of Use of photography or video

In accordance with our safeguarding and child protection policy (Name of organisation) will not arrange for photographs, video or other images of young people to be taken or published without the consent of the parents/guardians and children.  We will abide by the Conditions of Use below.  If you have any concerns about the way images are being used, you should inform

 

(name/position) immediately.

 

1.    We will normally only identify a child by reference to the child’s first name.

2.    We will not use personal details or full names (ie. first name and surname) of any child to accompany a photographic image on video, on our website, in our organisation brochure or any other electronic or printed publications without good reason.  ‘Good reason’ includes using the full name of a child in a newsletter to organisation members if the child has won a trophy or award.

3.    We will not include personal email or postal addresses, telephone or mobile numbers on video, on our website, in our organisation brochure or in other electronic or printed publications.

4.    We may use group photographs or video with very general labels, such as ‘Cadet Week’.

5.    We will only use images of children who are suitably dressed, to reduce the risk of such images being used inappropriately.

6.    Photographs or video may be used for coaching purposes or by officials during competition to illustrate incidents on the water.

7.    Commercial sale of any form of media will be limited to the organisers or their official photographers.

Revised Dec 2016

 

Sample Document 7 – Safeguarding and Child Protection referral form

 

Date and time of incident

 

Name and position of person about whom report, complaint or allegation is made

 

Name and age of child involved

 

Name of club or organisation (if relevant)

 

Nature of incident, complaint or allegation   (continue on separate page if necessary.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Action taken by organisation

(continue on separate page if necessary)

 

 

 

 

 

 

If Police or Children’s Social Care Services contacted, name, position and telephone number of person handling case

 

 

 

Name, organisation and position of person completing form

 

Contact telephone number and

e-mail address

 

Signature of person completing form

 

 

 

Date and time form completed

 

Name and position of organisation’s child protection/welfare officer or person in charge (if different from above)

 

Contact telephone number and

e-mail address

 

 

This form should be copied, marked ‘Private and Confidential’, to the RYA Safeguarding and Equality Manager, Jackie Reid, RYA House, Ensign Way, Hamble, Southampton, SO31 4YA, e-mail safeguarding@rya.org.uk and to the statutory authorities (if they have been informed of the incident) within 48 hours of the incident.

Appendix A – What is child abuse?                                                              Revised  Jan 2016

(Based on the statutory guidance ‘Working Together to Safeguard Children’ 2015)

 

Abuse and neglect are forms of maltreatment of a child.  Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm.  Children may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by others (including via the internet).  They may be abused by an adult or adults, or another child or children.

 

Physical abuse may involve adults or other children inflicting physical harm:

 

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development.  It may involve:

Some level of emotional abuse is involved in all types of maltreatment of a child.

 

Sexual abuse.  Sexual abuse involves an individual (male or female, or another child) forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of what is happening, to gratify their own sexual needs. The activities may involve:

 

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development.  Neglect may involve a parent or carer failing to:

 

Bullying (including ‘cyber bullying’ by text, e-mail, social media etc) may be seen as deliberately hurtful behaviour, usually repeated or sustained over a period of time, where it is difficult for those being bullied to defend themselves.  The bully may often be another young person.  Although anyone can be the target of bullying, victims are typically shy, sensitive and perhaps anxious or insecure.  Sometimes they are singled out for physical reasons – being overweight, physically small, having a disability or belonging to a different race, faith or culture.

 

The acronym STOP – Several Times On Purpose - can help you to identify bullying behaviour.

 

 

Recognising Abuse                                                                                                             

 

It is not always easy, even for the most experienced carers, to spot when a child has been abused.  However, some of the more typical symptoms which should trigger your suspicions would include:

 

 

It is important to note that a child could be displaying some or all of these signs, or behaving in a way which is worrying, without this necessarily meaning that the child is being abused.  Similarly, there may not be any signs, but you may just feel that something is wrong.  If you have noticed a change in the child’s behaviour, first talk to the parents or carers.  It may be that something has happened, such as a bereavement, which has caused the child to be unhappy. 

 

If you are concerned

 

If there are concerns about sexual abuse or violence in the home, talking to the parents or carers might put the child at greater risk.  If you cannot talk to the parents/carers, consult your organisation’s designated Child Protection/Welfare Officer or the person in charge.  It is this person’s responsibility to make the decision to contact Children’s Social Care Services or the Police.  It is NOT their responsibility to decide if abuse is taking place, BUT it is their responsibility to act on your concerns.

Appendix B - RYA Instructor Code of Conduct                        Revised Feb 2014

 

RYA Instructor Code of Conduct
for RYA Instructors, Coach Assessors, Trainers and Examiners

 

This document outlines the code of conduct under which all holders of RYA instructor qualifications and RYA training appointments (hereafter referred to as instructors) are required to comply. The code of conduct is intended to make clear to all participants, instructors and RYA appointment holders the high standards to which all are expected to conform. Instructors must:

 

·         If working with people under the age of 18, read and understand the Child Protection Policy as detailed on the RYA website at www.rya.org.uk

·         Respect the rights, dignity and worth of every person and treat everyone equally within the context of their sport.

·         Place the wellbeing and safety of the student above the development of performance or delivery of training.

·         They should follow all guidelines laid down by the RYA with regards specific training or coaching programmes.

·         Hold appropriate insurance cover either individually or through the training centre in which they are working.

·         Not develop inappropriate working relationships with students (especially children). Relationships must be based on mutual trust and respect and not exert undue influence to obtain personal benefit or reward.

·         Encourage and guide students to accept responsibility for their own behaviour and performance.

·         Hold relevant up to date governing body qualifications as approved by the RYA.

·         Ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.

·         At the outset, clarify with students (and where appropriate their parents) exactly what is expected of them and what they are entitled to expect.

·         Always promote the positive aspects of the sport (eg courtesy to other water users).

·         Consistently display high standards of behaviour and appearance.

·         Not do or neglect to do anything which may bring the RYA into disrepute.

·         Act with integrity in all customer and business to business dealings pertaining to RYA training.

·         Not teach or purport to provide RYA courses  or RYA certification outside of the framework of an RYA recognised training centre

·         Notify the RYA immediately of any court imposed sanction that precludes the instructor from contact with specific user groups (for example children and vulnerable adults).

·         Not carry out RYA training, examining or coaching activities whilst under the influence of alcohol or drugs.

Failure to adhere to the RYA Instructor Code of Conduct may result in the suspension or withdrawal of RYA qualifications or appointments.

 

 

Appendix C – RYA Coach Code of Ethics and Conduct               Revised Jan 2012

 

Sports Coaching helps the development of individuals through improving their performance.

 

This is achieved by:

 

1.            Identifying and meeting the needs of individuals.

2.            Improving performance through a progressing programme of safe, guided practice, measured performance and/or competition.

3.            Creating an environment in which individuals are motivated to maintain participation and improve performance.

 

Coaches should comply with the principles of good ethical practice listed below.

 

1.            All RYA Coaches working with sailors under the age of 18 must have read and understood the Child Protection Policy as detailed on the RYA website at www.rya.org.uk.  If you are unable to access the website please contact the Racing Department for a copy.

 

2.            Coaches must respect the rights, dignity and worth of every person and treat everyone equally within the context of their sport.

 

3.            Coaches must place the well-being and safety of the performer above the development of performance.  They should follow all guidelines laid down by the RYA and hold appropriate insurance cover.

 

4.            Coaches must develop an appropriate working relationship with performers based on mutual trust and respect.  Coaches must not exert undue influence to obtain personal benefit or reward.  In particular they must not abuse their position of trust to establish or pursue a sexual relationship with a sailor aged under 18, or an inappropriate relationship with any sailor.

 

5.            Coaches must encourage and guide performers to accept responsibility for their own behaviour and performance.

 

6.            Coaches must hold up to date and nationally recognised governing body coaching qualifications.

 

7.            Coaches must ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.

 

8.            Coaches must, at the outset, clarify with performers (and where appropriate their parents) exactly what is expected of them and what performers are entitled to expect from their coach.  A contract may sometimes be appropriate.

 

9.            Coaches must co-operate fully with other specialists (eg. other coaches, officials, sports scientists, doctors, physiotherapists) in the best interests of the performer.

 

10.          Coaches must always promote the positive aspects of their sport (eg. fair play) and never condone rule violations or the use of prohibited substances.

 

11.          Coaches must consistently display high standards of behaviour and appearance.